Sent:	Monday, April 26, 2010 2:41 PM

To:  District Administrators and Open Enrollment Coordinators
 
From:  Mary Jo Cleaver and Merry Larsen, Open Enrollment Consultants
 
Subject:  OPAL Data Will Be Frozen May 1
  
In preparation for making the final open enrollment aid adjustments, OPAL data will be frozen on May 1.  After 
that date, any changes to data that affects payment for the 2009-10 school year must be sent to Merry Larsen or 
to me.   (You may still respond to change of status requests.)  
 
Please review your Actively Open Enrolled lists to ensure:
 
--that every student who should be on the list is on the list.  
--that every student who should not be on the list is not on the list. 
--that the special education designation is correct.  
--that the FTE is correct.
--if the student has withdrawn from open enrollment, that the date of withdrawal and days of OE are on the 
Actively Open Enrolled list.  
--be sure you respond promptly to any change of status requests.  
 
The Actively Open Enrolled list is the list of students open enrolled into or out of your district in the 2009-10 school 
year.   This is comparable to the lists that Scott used to send you for verification of open enrolled students.  OPAL 
allows this list to always be up-to-date and for you to have the most up-to-date information at your fingertips.  
However, OPAL is only as accurate as the information which is entered (or not entered).   Please be sure that all 
information on the Actively Open Enrolled list is up-to-date.  
 
You will notice that the per student aid transfer amount in OPAL now reflects the final 2009-10 OE aid transfer 
amount ($6,498).  Therefore, to the extent that your data are correct, you have the actual positive and negative 
open enrollment aid transfers that will applied to your June state aid payment.  If you have any questions, please 
contact us.  
 
Tuition waiver lists were sent last week. There will not be any more AYTW mailings before the final aid payment is 
made.  If you have any further changes, please provide them to me immediately.  Be sure to coordinate these 
changes with the other school district.  
 
Please contact us if you have any questions.  
 
Mary Jo Cleaver
Public School Open Enrollment Consultant
Department of Public Instruction
608-267-9101 or toll-free 888-245-2732
fax:  608-267-9207
email: maryjo.cleaver@dpi.wi.gov
website: http://dpi.wi.gov/sms/psctoc.html 
 
Merry Larsen
Public School Open Enrollment Consultant
Department of Public Instruction
608-266-2146 or toll-free 888-245-2732
fax:  608-267-9207
email: merry.larsen@dpi.wi.gov
website: http://dpi.wi.gov/sms/psctoc.html