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October 2, 2007 Letter to School District AdministratorsDATE: October 2, 2007 TO: School District Administrators FROM: David Carlson, Director RE: Fall School District Certification of 2007 Values - Tax Apportionment Fall School District Certification of 2007 Values - Tax Apportionment The Wisconsin Department of Revenue (DOR) certifies two versions of equalized property values to the Wisconsin Department of Public Instruction (DPI) for each calendar year. The property values are provided to the DPI for distribution to school districts. In the fall, DOR certifies values to be used for the tax apportionment of school levy. In the spring, DOR certifies equalized property values for the purpose of school aid computation. Enclosed is your school district's copy of the "Fall School District Certification of 2007 Values - Tax Apportionment" to be used by school district clerks to certify the 2007-2008 school district tax levy to municipal clerks. Districts will use the values with TID excluded (TID-Out) for apportionment of the school levy. These values are located on the team’s website under “Property Valuation” on the left hand scan bar or directly at http://dpi.wi.gov/sfs/propval.html. The DOR also certifies an additional property value in the fall. This value, TID Out Exempt Computer Value, is the value of computers within your district that is exempt from the school district property tax. Districts will use this value to calculate a state aid payment that is intended to replace the tax money that has been lost due to the property tax exempt status of computers. It is important for districts to calculate the amount of this aid payment because it does affect your district's maximum fund 10 levy under revenue limits. In essence, the exempt computer aid replaces a portion of your district's maximum allowable fund 10 levy. The 2007-2008 Excel revenue limit worksheet located at http://dpi.wi.gov/sfs/buddev.html calculates the computer aid payment districts will receive on July 28, 2008 per s. 79.095(4), Wis. Stats. It is important to note that districts should not attempt to calculate their computer exemption aid until they have calculated what they believe will be their final revenue limit computation which includes the department's October 15 certification of the district's 2007-2008 general aid payment and all proposed tax levies. Page 2 PI 401 Tax Levies Report – Due November 15 Districts will use the PI 401 Tax Levies report to certify the district's levy to municipalities and to report levy data to both the DPI and DOR. The report is located on each district's "Financial Data Home" page The School Financial Services (SFS) Team will continue to update the 2007-08 Excel revenue limit calculations as data and state budget decisions become available. There are currently two versions - current law and Governor’s proposals and they are located on the team’s website under “District Budget Development and Planning” or directly at http://dpi.wi.gov/sfs/buddev.html. At this time use the version or modify as you deem most appropriate. Once again, school district staff can access the SFS team’s calculation of the district’s 2007-08 revenue limit membership by going to their district’s reporting home page within the School Finance Reporting Portal. Select the link, “FTE Reports,” and then click on the link, “2007-08 FTE Conversion for Revenue Limit Calculation.” Clicking on that link will display the calculation of revenue limit membership from the various pupil count reports submitted by the district. These reports are: PI 1563 Third Friday September 2007 Pupil Count Report, PI 1563 September 2007 Youth Challenge Academy report and the PI 1804/1805 2007 Summer School report. At this time any submitted pupil data should be considered “unaudited” and may be subject to change. The Excel revenue limit worksheets will be updated on the following schedule: October 2: Equalized Values – Tax Apportionment, district submitted pupil count data, Transfer of Service exemptions. The calculation of the district’s revenue limit is the responsibility of the district. However, these Excel worksheets and the revenue limit FTE report are provided to the district as resources in that calculation. Please contact a school finance consultant below should you have questions about the calculation. PI 1504 Budget Report – Due December 7 The PI 1504 Budget Report program will open on Tuesday, October 16 and will be due on Friday, December 7. This report is located on each district’s “Financial Data Home” page link within the “School Finance Reporting Portal.” Specific instructions for this report can be accessed by clicking on the “Budget Report PI 1504” link. A listing of the account changes new to 2007-2008 is located under the “WUFAR” link on the left hand scan bar of the SFS team’s home page or directly at http://dpi.wi.gov/sfs/doc/appendix_10.doc . Select he “Summary of Changes to September 14, 2007 updated WUFAR” link to view the changes. These Page 3 changes have also been added to the “Allowable Account Classification by Fund” links located on the same page. As a reminder, districts cannot submit the budget report until all checks and edits have been passed. One key edit, tax levies, is dependent upon data submitted by the district on the Internet based PI 401 Tax Levies Report. This report must be completed and submitted prior to submission of the PI 1504 Budget Report. Note: The PI 401 Tax Levies Report allows districts to apportion levies by fund and to municipalities rounded to the nearest whole dollar or to cents. The tax levies by fund in Budget Report should reflect the choice the district has made on the PI 401 Tax Levies Report. It should be noted that the district will complete, print and maintain the Budget Report signature page on file at the district. There is no paper mailing to the department associated with this report. For district staff that has never completed a PI 1504 Budget Report or a PI 1505 Annual Report, it is recommended that they view the SAFR teaching tutorials. The tutorials can be found by selecting the “Tutorials” link on the left hand scan bar of the team’s home webpage or directly at http://dpi.wisconsin.gov/sfs/training.html. Additionally, a series of Excel spreadsheet exercises designed to help districts pass the edits of the budget report program have been created. They are called the “Workbook” and are located on the left hand scan bar within the Budget Report program or directly at http://dpi.wi.gov/sfs/xls/workbook.xls. PI 1505 SE (Special Education) Budget Report – Due December 7 The reporting requirements for this report are the same as in prior years. Districts are to send the data file as an e-mail attachment to the following department e-mail address: *dpisfsreports@dpi.wi.gov. Districts are to use the PI 1505 SE program, “Special Education Fiscal Reporting Program, Version 4.0,” that was previously installed on a district computer. Instructions to complete the report are available for download from the Internet on the School Financial Services team website. Click on the “Special Education Aid” link on the left-hand scan bar or go directly to http://dpi.wisconsin.gov/sfs/se_report.html. For information regarding the recording of salary and fringe benefit costs of social workers, psychologists, guidance counselors, and school nurses, refer to the January 12, 2006 letter, “Special Education Aid Eligibility for Certain Professional Staff,” located under “Mailings” on the left hand scan bar or directly at http://dpi.wi.gov/sfs/ltrjan12_06.html. Upcoming Mailings and Important Dates
Page 4 Please contact one of the following School Financial Services Team staff should you have questions: Brad Adams bradley.adams@dpi.wi.gov (608) 267-3752 dgd Enclosures: Fall School District Certification of 2007 Equalized Values - Tax Apportionment
Last updated on 2/25/2008 12:04:09 PM |
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State Superintendent of Public Instruction Tony Evers
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