2005-2006 PI 1504 SAFR and PI 1505 SE Budget Report Instructions

Date: October 24, 2005

To: School District Administrators

From: David Carlson, Director
School Financial Services Team

Re: 2005-2006 PI 1504 SAFR and PI 1505 SE Budget Report Instructions

Please route this mailing to district staff that complete the PI 1504 Budget Report and the PI 1505 SE (Special Education) Budget Report for your district.

PI 1504 SAFR Budget Report - Due Friday, December 9

The Budget Report program will open on Monday, November 7 and will be due on Friday, December 9. To locate the program on the Internet go to the School Financial Services Team home page and select the “Reporting Instructions – All Reports” link under the “General Information” heading and then select the “PI 1504 Financial Budget Report Data” link. The link is located directly at http://dpi.wi.gov/sfs/instr_1504.html. These instructions will direct the district to the location of the report.

A listing of the account changes new to the 2005-2006 Budget Report are located under the “WUFAR” link on the left hand scan bar of the team’s home page. Scroll down to the bottom of the page and select the “Appendix B – Revision #6” link. These changes have also been added to the “Allowable Account Classification by Fund” links located on the same page as Appendix B.

Districts will also notice in the 2005-2006 Budget Report a shared cost comparison report. This report compares the shared cost generated in the Budget Report with the shared cost data of the 2004-2005 PI 1506 AC Report. The team strongly recommends that district staff review this report for shared cost reasonability between fiscal years. It is designed as another check for accuracy of the district’s data.

As a reminder, districts cannot submit the budget report until all checks and edits have been passed. One key edit, tax levies, is dependent upon data submitted by the district on the new Internet based PI 401 Tax Levies report. This report must be completed and submitted prior to submission of the PI 1504 Budget Report. Note: the PI 401 Tax Levies Report allows districts to apportion levies by fund and to municipalities rounded to the nearest whole dollar or to cents. The tax levies by fund in Budget Report should reflect the choice the district has made on the PI 401 Tax Levies Report.

It should be noted that the district will print, complete and maintain the signature page on file at the district. There is no paper mailing to the department associated with this report.

For district staff that has never completed a PI 1504 Budget Report or a PI 1505 Annual Report, it is recommended that they view the SAFR teaching tutorials. The tutorials can be found by selecting the “Tutorials” link on the left hand scan bar of the team’s home webpage or directly at http://dpi.wi.gov/sfs/training.html. Additionally, a series of Excel spreadsheet exercises designed to help districts pass the edits of the budget report program have been created. They are called the “Workbook” and are located on the left hand scan bar within the Budget Report program or directly at http://dpi.wi.gov/sfs/xls/workbook.xls.

PI 1505 SE Special Education Budget Report - Due Friday, December 9

The reporting requirements for this report are the same as in prior years. Districts are to send the data file as an e-mail attachment to the following department e-mail address: *DPIsfsreports@dpi.wi.gov. Note that in the e-mail address the “*” is required and that “DPI” is case sensitive. Districts are to use the PI 1505 SE program that was previously installed on a district computer. There should be two versions of the PI 1505 SE installed on the computer. Ensure that district data is keyed into the newest version, “Special Ed Fiscal Reporting Program, Version 4.0,” of the program. Instructions needed to complete the report are available for download from the Internet on the SFS team website. Click on the “Special Education Aid” link on the left-hand scan bar or go directly to http://dpi.wi.gov/sfs/speced.html. Information regarding the recording of salary and fringe benefit costs of social and guidance staff working in the area of special education will be sent to districts within the next month.

For any additional questions, contact one of the following School Financial Services Team staff.

Brad Adams	(608) 267-3752	bradley.adams@dpi.wi.gov
Karen Kucharz	(608) 267-9707	karen.kucharz@dpi.wi.gov
Jerry Landmark	(608) 266-3464	jerome.landmark@dpi.wi.gov

The team’s website is located at http://dpi.wi.gov/sfs/index.html.

For questions about this information, contact dpifin@dpi.wi.gov (608) 267-9114

Last updated on 2/25/2008 12:04:09 PM