2005-2006 PI 1504 SAFR and PI 1505 SE Budget Report Instructions

Date: October 25, 2005

To: School District Administrators

From: David Carlson, Director
School Financial Services Team

Re: 2005-2006 General Aid Certification
2005-2006 General Aid Payment Schedule Information
2005-2006 Estimated Categorical Aid Prorations
Common School Fund (Library Aid) Information
Important Dates

2005-2006 General Aid Certification

The enclosed General Aid Worksheet calculates the October estimate of your district’s 2005-2006 general aid eligibility. General aid is defined as equalization aid, special transfer (chapter 220, integration) and special adjustment aid. This information is also posted to the team’s website under “Late Breaking Information” and under “Worksheets” on the left hand scan bar. The data used to generate this estimate was derived from the following sources.

1. 2004-2005 Membership Reports (2004 summer school FTE, September 2004 - 3rd Friday, January 2005 - 2nd Friday, 2004-2005 group and foster home adjustment, Youth Challenge Academy adjustment and students attending part time under Wisconsin Statute 118.145 (4)).
2. 2004-2005 PI 1506 AC (Aid Certification) Reports.
3. 2004 Equalized Property Valuations, School Aid TIF-OUT certification with exempt computer values. Districts received these values in May 2005.
4. State factors: Primary Cost Ceiling = $1,000; Secondary Cost Ceiling = $7,972

Property Valuation Guarantees

	K -12 Districts	UHS Districts	K – 8 Districts
Primary	$1,930,000	$5,790,000	$2,895,000
Secondary	$1,211,095	$3,633,285	$1,816,642
Tertiary	$ 442,182	$1,326,546	$ 663,273

Also enclosed is a membership worksheet used in the calculation of your district’s equalization aid.

Actual 2005-2006 aid eligibility using final audited 2004-2005 data will be computed after all desk audits of 2004-2005 Annual Reports are completed (Winter, 2005). Any resulting 2005-2006 aid eligibility adjustments will be made in the September aid payment of the 2006-2007 school fiscal year.

The following is an explanation of Sections H and I of the General Aid Certification Worksheet.

Section H – Equalization Aid

H1	Current Year Equalization Aid Eligibility from Calculation of Sections A to G.
H2	Milwaukee Parental School Choice Deduction from Equalization Aid. (Milwaukee Only).
H3	Milwaukee Charter School Program Deduction from Equalization Aid as per Wisconsin Statute 121.08(4) to reflect the funding requirements of this program.
H4	Prior Year (2004-2005) October to Final Equalization Aid Eligibility Adjustment.
H5	Prior Year Data Error Adjustment (Specific Districts).
H6	2005-2006 Equalization Aid Payment.

Section I – General Aid Certification

I1	2005-2006 Special Adjustment Aid Estimate and Special Transfer (Chapter 220, Integration Aid) Eligibility Estimate. Special Adjustment Aid ensures that districts do not receive less than 85% of their prior year general aid eligibility.
I2A	Milwaukee Parental Choice Deduction from Special Adjustment Aid/Special Transfer (Milwaukee Only).
I2B	Milwaukee Charter School Program Deduction from Special Adjustment Aid/Special Transfer as per Wisconsin State Statute 121.08(4) to reflect the funding requirement of this program.
I2C	Prior Year (2004-2005) October to Final Special Adjustment Aid/Special Transfer Aid Adjustment.
I3	2005-2006 Special Adjustment Aid/Special Transfer Aid Payment.
I4	Prior Year (2004-2005) October to Final Choice (Milwaukee Only)/Charter Deduction Adjustment.
I5	2005-2006 October 15 Certification of Aid. Line I5 is to be used on Line 12 of the 20045-2006 Revenue Limit Calculation.

The 2005-2006 equalization aid worksheet, as an executable spreadsheet file is available on the finance team website under “Worksheets” on the left-hand scan bar or at http://dpi.wi.gov/sfs/worksheets.html.

2005-2006 General Aid Payment Schedule Information

Beginning with the 1997-98 school fiscal year and again in the 2005-2006 school fiscal year, $75,000,000 from the general aid distribution will be withheld and paid on the fourth Monday of July following the close of the fiscal year. As a result, each actual 2005-2006 aid payment received by districts (September 19, 2005, December 5, 2005, March 27, 2006, and June 19, 2006) will be reduced by approximately 1.8 %. The aid withheld will be paid on July 24, 2006. Per statute, districts are to record this payment as actual revenue for the 2005-2006 fiscal year.

Note also that public school open enrollment payments, revenue limit penalties, Youth Challenge Academy payments and Second Chance payments (new this year) will again be adjusted on the June equalization aid payment.

To assist districts with their planning the School Financial Services Team will again be providing each district with a 2005-2006 equalization aid payment schedule. This information will be posted to the team's website by October 28 under "Late Breaking Information” and on the left-hand scan bar “Aid Information” link. Note that districts eligible for special adjustment aid will receive prorated payments beginning with the December 5 aid payment (40%), then March 27 (25%), and finally June 19 (35%). Previously, special adjustment aid was scheduled as one payment in June.

2005-2006 Estimated Categorical Aid Prorations

The following list of 2005-2006 estimated aid prorations are based upon unaudited 2004-2005 report data.

Special Education (includes sped transportation)	28.5%
Social Worker/Psychologist	28.5 %
Special Education - Room & Board	28.5%
Special Education - Hospital	100%
Pupil Transportation	97.1%
Bilingual/Bicultural	12%
Common School Fund (Early Estimate)	$19.52

Common School Fund (Library) Aid Information

The actual amount of school library aid the district will receive will be posted to the team’s website under “Late Breaking Information” and under “Aid Information” on the left hand scan bar no later than January 9, 2006. The payment date is Monday, April 24, 2006. Library aid is calculated from PI 1505 Census report.

It is important to remember that districts must spend an amount in function 222 000 object 430 series equal to the amount of revenue they receive from the common school fund (recorded in source 613). If districts do not spend an amount equal to common school fund revenue, districts will be required to spend the difference in the next fiscal year. Additional information about common school fund revenues and expenditures can be found on the web at http://dpi.wi.gov/sfs/comsch.html.

2005-2006 Important Dates

October 17	–	PI 401 Tax Levies report opens for data entry
October 21	–	Internet posting 2005-2006 Revenue Limit Calculation estimate to Line 13
October 31	–	PI 1161 Indirect Cost Rate report due
November 1	-	Last day for school board to certify tax levy (ss. 120.12 (3)(a))
	-	District Audited Financial Statements due from district auditor
November 6	-	Last day to notify municipalities of tax levy (ss. 120.12 (3)(b)
	-	PI 401 Tax Levy report due
November 7	-	PI 1504 Budget Report opens for data entry
November 14	–	SAGE aid payment
November 21	-	First special education aid payment
December 5	-	Second equalization aid payment
December 9	–	PI 1504 Budget Report and PI 1505 SE Budget Report due

For any additional questions, contact one of the following School Financial Services Team staff.

Brad Adams	(608) 267-3752	bradley.adams@dpi.wi.gov
Karen Kucharz	(608) 267-9707	karen.kucharz@dpi.wi.gov
Jerry Landmark	(608) 266-3464	jerome.landmark@dpi.wi.gov

Enc: 2005-2006 General Aid Worksheet
District Membership Summary Worksheet
Inter-District Aid Summary (some districts)

For questions about this information, contact dpifin@dpi.wi.gov (608) 267-9114

Last updated on 2/25/2008 12:04:08 PM