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October 3, 2006 Mailing to District AdministratorsDATE: October 3, 2006 TO: School District Administrators FROM: David Carlson, Director RE: Fall School District Certification of 2006 Values - Tax Apportionment Fall School District Certification of 2006 Values - Tax Apportionment The Wisconsin Department of Revenue (DOR) certifies two versions of equalized property values to the Wisconsin Department of Public Instruction (DPI) for each calendar year. The property values are provided to the DPI for distribution to school districts. In the fall, DOR certifies values to be used for the tax apportionment of school levy. In the spring, DOR certifies equalized property values for the purpose of school aid computation. Enclosed is your school district's copy of the "Fall School District Certification of 2006 Values - Tax Apportionment" to be used by school district clerks to certify the 2006-2007 school district tax levy to municipal clerks. Districts will use the values with TID excluded (TID-Out) for apportionment of the school levy. The Department of Revenue also certifies an additional property value in the fall. This value, TID Out Exempt Computer Value, is the value of computers within your district that is exempt from the school district property tax. Districts will use this value to calculate a state aid payment that is intended to replace the tax money that has been lost due to the property tax exempt status of computers. It is important for districts to calculate the amount of this aid payment because it does affect your district's maximum fund 10 levy under revenue limits. In essence, the exempt computer aid replaces a portion of your district's maximum allowable fund 10 levy. The 2006-2007 Excel revenue limit worksheet located at http://dpi.wi.gov/sfs/buddev.html calculates the May 1, 2007 computer aid for districts. It is important to note that districts should not attempt to calculate their computer exemption aid until they have calculated what they believe will be their final revenue limit computation which includes the department's October 15 certification of the district's 2006-2007 general aid payment. PI 401 Tax Levies Report – Due November 15 Districts will use the Internet based reporting program introduced last year entitled "PI-401 Tax Levies," to certify the district's levy to municipalities and to report levy data to both the DPI and DOR. The report is located on each district's "Financial Data Home" page link within the "School Finance Reporting Portal." Specific instructions for this report can be accessed by clicking on the "Tax Levies (PI-401)" link. The due date for the report is November 15, but earlier submission is encouraged. Should you have questions about this report, please contact one of the finance consultants listed below. When districts go to their reporting home page within the School Finance Reporting Portal on the finance team’s website, they will see a new link entitled, “2006-2007 Revenue Limit FTE (full time equivalency).” Clicking on that link will display the calculation of revenue limit membership from the various pupil count reports submitted by the district. These reports are: PI 1563 Third Friday September 2006 Pupil Count Report, PI 1563 September 2006 Youth Challenge Report and the PI 1804/1805 2006 Summer School Report. At this time any submitted data should be considered “unaudited” and may be subject to change. Many districts are using the 2006-2007 Excel Revenue Limit worksheet located on the team’s website under “District Budget Development and Planning” or directly at http://dpi.wi.gov/sfs/buddev.html. This worksheet has been updated to include your district’s membership taken from submitted PI 1804/1805 2006 Summer School, PI 1563 YCA (Youth Challenge Academy) and PI 1563 Third Friday Pupil Count Reports. The worksheet has also been updated with the Fall School District Certification of 2006 Values - Tax Apportionment as discussed above. Finally, your district’s September 20 Aid Estimate has been added to the worksheet. Do not set your tax levies based upon this aid estimate data. Your district’s actual aid eligibility will be communicated to you in a letter dated October 13 along with a copy of your district’s revenue limit calculation completed to line 12. The calculation of the district’s revenue limit is the responsibility of the district. However, this Excel worksheet and the revenue limit FTE report are being provided to the district as resources in that calculation. Please contact a school finance consultant listed below should you have questions about the calculation. Indirect Cost Enclosed is a separate letter regarding Indirect Cost. This letter is found under “Mailings” on the left hand scan bar or directly at http://dpi.wi.gov/sfs/ltraudoct03_06.html. Federal guidelines allow districts to capture a portion of their federal grant in its administration. It should be noted that an indirect cost claim does not increase the amount of the federal grant. Contact Gene Fornecker by telephone at (608) 267-7882 or by e-mail eugene.fornecker@dpi.wi.gov should you have questions. PI 1504 Budget Report – Due December 8 The PI 1504 Budget Report program will open on Monday, October 16 and will be due on Friday, December 8. This report is located on each district’s “Financial Data Home” page link within the “School Finance Reporting Portal.” Specific instructions for this report can be accessed by clicking on the “Budget Report (PI 1504)” link. A listing of the account changes new to the 2006-2007 Budget Report are located under the “WUFAR” link on the left hand scan bar of the team’s home page. Click on the “Summary of changes to September 19, 2006 updated WUFAR” link to view the changes. These changes have also been added to the “Allowable Account Classification by Fund” links located on the same page. As a reminder, districts cannot submit the budget report until all checks and edits have been passed. One key edit, tax levies, is dependent upon data submitted by the district on the Internet based PI 401 Tax Levies Report. This report must be completed and submitted prior to submission of the PI 1504 Budget Report. Note: The PI 401 Tax Levies Report allows districts to apportion levies by fund and to municipalities rounded to the nearest whole dollar or to cents. The tax levies by fund in Budget Report should reflect the choice the district has made on the PI 401 Tax Levies Report. It should be noted that the district will print, complete and maintain the Budget Report signature page on file at the district. There is no paper mailing to the department associated with this report. For district staff that has never completed a PI 1504 Budget Report or a PI 1505 Annual Report, it is recommended that they view the SAFR teaching tutorials. The tutorials can be found by selecting the “Tutorials” link on the left hand scan bar of the team’s home webpage or directly at http://dpi.wisconsin.gov/sfs/training.html. Additionally, a series of Excel spreadsheet exercises designed to help districts pass the edits of the budget report program have been created. They are called the “Workbook” and are located on the left hand scan bar within the Budget Report program or directly at http://dpi.wi.gov/sfs/xls/workbook.xls. PI 1505 SE (Special Education) Budget Report – Due December 8 The reporting requirements for this report are the same as in prior years. Districts are to send the data file as an e-mail attachment to the following department e-mail address: *DPIsfsreports@dpi.wi.gov. Note that in the e-mail address the “*” is required and that “DPI” is case sensitive. Districts are to use the PI 1505 SE program that was previously installed on a district computer. There should be two versions of the PI 1505 SE installed on the computer. Ensure that district data is keyed into the newest version, “Special Ed Fiscal Reporting Program, Version 4.0,” of the program. Instructions needed to complete the report are available for download from the Internet on the School Financial Services team website. Click on the “Special Education Aid” link on the left-hand scan bar or go directly to http://dpi.wisconsin.gov/sfs/speced.html. For information regarding the recording of salary and fringe benefit costs of social workers, psychologists, guidance counselors, and school nurses, refer to the January 12, 2006 letter, “Special Education Aid Eligibility for Certain Professional Staff,” located under “Mailings” on the left hand scan bar or directly at http://dpi.wi.gov/sfs/ltrjan12_06.html. Upcoming Mailings and Important Dates
Please contact one of the following School Financial Services Team staff should you have questions: Brad Adams bradley.adams@dpi.wi.gov (608) 267-3752
dgd Enclosures: Fall School District Certification of 2006 Values - Tax Apportionment
Last updated on 2/25/2008 12:04:07 PM |
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State Superintendent of Public Instruction Tony Evers
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