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June 12, 2007 Letter to School District AdministratorsDate: June 12, 2007 To: School District Administrators From: David Carlson, Director Re: Calculation of Remaining School District Aid Payments Worksheet for 2006-2007 Routing of Information in this Mailing Please route this information to appropriate district staff. This cover letter can be found on the School Financial Services Team website under “Mailings” on the left hand scan bar and under “Late Breaking Information.” Calculation of Remaining School District Aid Payments Worksheet for 2006-2007 Enclosed is a worksheet entitled, "Calculation of Remaining School District Equalization Aid Payments for 2006-2007." This information is also found under “Late Breaking Information” and “Aid Information – Aid Payment Information” on the team’s website. The worksheet explains your district's June and July equalization aid payments and adjustments due to the public school open enrollment program, revenue limit penalty, if any, and for some districts, the Youth Challenge Academy and Second Chance programs. It is also designed to assist your bookkeeper in the proper transaction coding of this payment. Questions about this worksheet can be directed to one of the School Finance Consultants listed below. Public School Open Enrollment Participation Summary Worksheets for 2006-2007 Also included in this mailing are summary worksheets of your district's participation in the 2006-2007 public school open enrollment program. The worksheets identify the number of resident students who were attending other school districts and the non-resident students who were attending your school district under open enrollment or “additional year” tuition waivers. The worksheets can be found on the School Management Services Team website at http://dpi.wi.gov/sms/oeaid.html. Questions should be directed to Scott Eagleburger at (608) 267-9101 or toll free at 888-245-2732, ext.2 then 2. Also included is a list of students who transferred into or out of your district due to open enrollment or tuition waivers.
2006-2007 PI 1505 AC (Aid Certification) Report – Opens July 2 - Due August 31 School districts will again file two reports to comply with Wisconsin State Statute 120.18. The first report, PI 1505 AC, will be filed electronically using the Internet based reporting program and be open for data entry on July 2. School district financial data collected on PI 1505 AC will be used to calculate each school district’s October 15 aid eligibility. School districts submitting PI 1505 AC data after the Friday, August 31 due date will receive their September 17 equalization aid payment not earlier than October 15. It is important that district auditors agree with the data submitted on the PI 1505 AC prior to district submission of that data. Auditors will be required to electronically verify the data submitted by the district using an Internet based reporting program entitled, “PI 1506 AC (Aid Certification) Report.” The auditor report is due September 14. Please contact one of the School Finance Consultants listed below with questions about this report. 2006-2007 PI 1505 Annual Report – Opens June 29 - Due October 1 The PI 1505 Full Financial Annual Report is the second required report and is also located in the reporting portal. The data collected on this report will be used to calculate district final aid 2007-2008 eligibility in the spring of 2008. As part of the district’s audit process for the current year, many of the school district auditors will be asking districts to create and upload their district’s strip file into the SAFR Annual Report program before the audit begins. This will enable the district and auditor to identify errors that exist in your general ledger before any audit adjustments are made. Once your auditor identifies any potential adjustments, they will ask you to make those adjustments in your general ledger. After those adjustments are made, you will go into the SAFR Annual Report program and ‘Delete and Start Over’ thereby allowing a new strip file to be created and uploaded. The new strip file will be created using your district’s adjusted general ledger. We encourage you to perform this step as it will save the district time and help the auditor identify adjustments during the early stage of the audit. If your district will be entering its general ledger manually into the SAFR program, you should still enter your unadjusted balances into SAFR before your audit begins, thereby allowing your auditor to assist you in correcting any identified errors. Any adjustments made by your auditor would have to be made both in your general ledger and in the SAFR program. The Wisconsin Uniform Financial Accounting Requirements (WUFAR) including updates for 2006-2007 (Appendix B) can be found under the left hand scan bar link, “WUFAR” or directly at http://dpi.wi.gov/sfs/wufar.html. The DPI Aids Register lists all payments made by the Department of Public Instruction to the school districts. Districts are required to reconcile Federal and State aid received by the district to the DPI Aids Register in order to submit the PI 1505 Annual Report. An edit will check the aid reported by source against the DPI Aids Register. Districts should pay special attention to the break out of receivables from other governments when completing the addenda. The DPI Aids Register is available on line under the left hand scan bar link, “Aids Register” or directly at http://dpi.wi.gov/sfs/online_ar.html. The value of donated commodities received must be recorded in your general ledger by posting an entry to debit Object 415, Food, and crediting Source 714, Donated Commodities. The district should make this entry before the auditors arrive. To obtain the value of commodities received follow the instructions available on our internet website at http://dpi.wi.gov/sfs/doc/accessingcarsreport.doc Please provide a copy of the Commodity Allocation and Receipt Summary to your district’s auditor for verification of the amount the district has posted in the district’s ledger. Please contact one of the School Finance Consultants listed below with questions. The PI-1505 Census Report will open for submission on July 2 and is due August 24. Data from the required report is used in the computation of Common School Fund aid. More information on the Common School Fund can be found at http://dpi.wisconsin.gov/imt/csf_expl.html. For reporting your district’s census, go to the Finance Team homepage and select “School Finance Reporting Portal,” select your district and go to “Non-Financial Data Home.” Or, go directly to the School Finance Reporting Portal at https://www2.dpi.state.wi.us/safr_ro and select your district. Please contact Janette Gosdeck at 608-267-9218 or email at janette.gosdeck@dpi.wi.gov with questions. 2006-2007 PI 1505 SE - Special Education Annual Report – Available Now - Due September 7 Districts will again be required to submit their special education fiscal data using the PI 1505 SE report program that has already been installed on a district computer. A desktop icon should have been created upon installation. If you do not have the program installed, it can be downloaded and installed from the Internet at http://dpi.wi.gov/sfs/se_report.html. Please contact Daryl Miller at 608-266-1389 or email at daryl.miller@dpi.wi.gov if you need help to reinstall the program on a district computer. On the current version 4 PI 1505 SE, Special Education Report, record the school guidance counselor and school nurse salary/fringes (objects 100/200) in the summary function 299 999 under Project “019” and identify these costs in the cover e-mail with the BH and AH text file attachments as follows: For (LEA Name), the “011-state aidable” guidance counselor and school nurse salary/fringe costs reported in function 299 999 under Project “019” on the PI 1505 SE are:
Districts will be required to submit their 2006-2007 special education annual report as a text file attachment in an e-mail message to dpisfsreports@dpi.wi.gov on or before September 7. Please indicate on the subject line of the email the name of the district and the title of the report, “PI 1505 SE Annual Report.” 2006-2007 PI 1524 State Tuition Claims – Open July 2 - Due October 1 The 2006-2007 state tuition claims (PI 1524) must be submitted to the department by 4:30 pm on October 1 as a file attachment in an e-mail message. Send the PI 1524 State Tuition data file to dpisfsreports@dpi.wi.gov, and mail or fax the signed signature page to the attention of Lori Ames. Indicate on the subject line of the email the name of the district and the title of the report, “PI 1524 State Tuition Claim.” Please contact Lori Ames at 608-266-3464 or email at lori.ames@dpi.wi.gov with questions about the State Tuition Claim report. 2006-2007 PI 1570 High Cost Special Education Aid Report – Available Now - Due December 3 Districts wishing to submit a claim for aid should review the information and filing instructions by either selecting the “High Cost” link on the left hand scan bar of the School Financial Services Team website or by going directly to http://dpi.wi.gov/sfs/highcost.html. The 2006-2007 high cost special education aid report (PI 1570) must be submitted to the department by 4:30 p.m. on December 3, 2007. Send the PI-1570 report as an e-mail to dpisfsreports@dpi.wi.gov and mail or fax the signed signature page to the attention of Janette Gosdeck. Indicate on the subject line of the email the name of the district and the title of the report, “PI-1570 High Cost Special Education Aid Report.” Please contact Janette Gosdeck at 608-267-9218 or email at janette.gosdeck@dpi.wi.gov with questions. Upcoming Events and Mailings to Districts
For any additional questions, contact one of the following School Financial Services Team staff. Brad Adams bradley.adams@dpi.wi.gov (608) 267-3752 dgd Enclosures: Calculation of Remaining School District Aid Payments for 2006-2007
Last updated on 7/14/2009 4:36:35 AM |
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State Superintendent of Public Instruction Tony Evers
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