Letter to School District Administrators - Open Enrollment, PI 1505 Annual, Other

Date: June 11, 2004

To: School District Administrators
CCDEB Administrator

From: David Carlson, Director
School Financial Services Team

Re: Calculation of Remaining School District Aid Payments for 2003-2004
Public School Open Enrollment Participation Summaries
2003-2004 PI 1505 Annual Report Preparation
Upcoming Events and Mailings to Districts

Routing of Information in this Mailing

Please route this information to appropriate district staff. This cover letter can be found on the School Financial Services Team website at dpi.wi.us/sfs/index.html under "Mailings" on the left hand scan bar and the aid payment explanation can be accessed under "Late Breaking Information".

Remaining 2003-2004 Equalization Aid Payments Explanation

Enclosed is a worksheet entitled, "Calculation of Remaining School District Equalization Aid Payments for 2003-2004". This information is also found under "Late Breaking Information" on the team's website. Your worksheet explains your district's June and July equalization aid payments and adjustments due to the public school open enrollment program, revenue limit penalty, if any, and for some districts, the Youth Challenge Academy program. It is also designed to assist your bookkeeper in the proper transaction coding of this payment. Questions about this worksheet can be directed to one of the school finance staff listed below. Note: for districts whose payment includes special adjustment aid, districts should code this revenue to source 623 as shown on the worksheet.

Public School Open Enrollment Participation Summaries

Also included in this mailing are summaries of your district's participation in the 2003-2004 public school open enrollment program. These summaries identify your resident students who were attending other school districts and the non-resident students who were attending your school district under open enrollment or "additional year" tuition waivers. These summaries can be found on the School Management Services Team website at dpi.wi.us/sms/oedatrpt.html. Questions about these summaries should be directed to Mary Jo Cleaver at (608) 267-9101 or toll free at 888-245-2732, ext.2 then 3.

2003-2004 PI 1505 Annual Report Preparation

As part of the district's audit process for the current year, many of the school district auditors will be asking districts to create and upload their district's strip file into the SAFR Annual Report program before the audit begins. This will enable your auditor to identify errors that exist in your general ledger before any audit adjustments are made. Once your auditor identifies any potential adjustments they will ask you to make those adjustments in your general ledger. After those adjustments are made, you will go into the SAFR Annual Report program and 'Delete and Start Over' thereby allowing a new strip file to be created and uploaded. The new strip file will be created using your district's adjusted general ledger thereby reducing the number of errors in the Annual Report program. We strongly encourage you to perform this step as it will save the district time and help the auditor identify adjustments during the early stage of the audit.

If your district will be entering its general ledger manually into the SAFR program, you should still enter your unadjusted balances into SAFR before your audit begins, thereby allowing your auditor to assist you in correcting any identified errors. Any adjustments made by your auditor would have to be made both in your general ledger and in the SAFR program.

The SAFR PI 1505 Annual Report program will open for data entry on July 12.

Upcoming Events and Mailings to Districts

Date	Event
June 14	State EEN Payment
June 21	State Equalization Aid Payment
June 21	Special Transfer Aid Payment
June 21	Special Adjustment Aid Payment
June 21	CCDEB Aid Payment
June 21	SAGE Aid Payment
June 21	High Cost Special Education Payment
June 28	SAGE Debt Service Aid Payment
June 29	Mailing of July 1 2003-2004 General Aid Estimate and Information for PI 1505 Annual Report, PI 1505 AC Report, PI 1505 SE Report Submissions
June 30	Due date for Group/Foster Home Adjustments PI 1589
July 1	Due Date for Transfer of Service Requests
July 12	PI 1505 Annual Report Program Including PI 1505 AC Report Opens for Data Entry.
July 26	Delayed Equalization Aid Payment

For any additional questions, contact one of the following School Financial Services Team staff.

Brad Adams	(608) 267-3752	bradley.adams@dpi.wi.gov
Karen Kucharz	(608) 267-9707	karen.kucharz@dpi.wi.gov
Jerry Landmark	(608) 266-3464	jerome.landmark@dpi.wi.gov

The School Financial Services Team website is located at:
dpi.wi.us/sfs/index.html.

Enc: Calculation of Remaining School District Aid Payments for 2003-2004
Public School Open Enrollment Summaries

For questions about this information, contact dpifin@dpi.wi.gov (608) 267-9114

Last updated on 2/25/2008 12:03:56 PM