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January 2004 Pupil Count Report - PI 1563Date: January 6, 2004 To: School District Administrators From: David Carlson, Director School Financial Services Team Re: January Pupil Count Report - PI 1563 2003-2004 Common School Fund (Library) Aid 2003-2004 Budget Report Amendments Revenue Limit Transfer of Service Information and Contacts Upcoming Mailings and Important Dates January Pupil Count Report - PI 1563 Information Please route the following information to the individual(s) who completes the January Pupil Count Report, PI 1563, for your district. The pupil count date is Friday, January 9 and the report is due Friday, January 23. The PI 1563 Internet Pupil Count Report is accessed through the Reporting Portal link on the School Financial Services Team website. Pupil count report instructions and a spreadsheet are again available under the "Membership Report" link on the left hand scan bar. The PI 1563 Pupil Count Report program will close at the end of the day on Friday, January 23. Districts will receive a mailing dated January 26 indicating whether or not the district will have a required membership audit. This information will be posted to the team's website on January 26. Districts that need to amend their pupil count after January 23 will do so either through the auditor process (if the district has a required membership audit) or by contacting Janette Gosdeck, School Financial Services team at (608) 267-9218 or by e-mail at Janette.Gosdeck@dpi.wi.gov. If your district is unable to hold school on January 9, a request for an alternative pupil count date must be submitted to the State Superintendent (s. 121.05(3) Wis. Stats). Address your request to Molly Koranda, School Financial Services Team, by e-mail at Molly.Koranda@dpi.wi.gov. Please specify the alternative date that you are requesting. In most circumstances, the date should be either the Thursday before or the Monday after the Friday count date. 2003-2004 Common School Fund (Library) Aid Each year school districts receive common school funds (library aid) that are to be used to purchase library books and other instructional materials. The funding source for this aid is income generated from the state's common school fund, which is primarily derived from interest payments on loans made from the fund to municipalities and school districts by the Board of Commissioners of Public Lands (BCPL). Under the Constitution, revenues from certain fines and forfeitures and the sale of public lands are also deposited in the common school fund. The common school fund payment to districts for the 2003-2004 school year will be $15.98 per census student. This new figure is based upon the BCPL new estimate of approximately $20.25 million being available for distribution as of April 15, 2004. The Department of Public Instruction will make payments to districts on Monday, April 26, 2004. The calculation of each school district's Common School Fund (library aid) is available on the team's website. Click on the "Aid Information" link on the left hand column scan bar of the team's home webpage or go to the website address: dpi.wi.us/sfs/comsch.html. Additional information about the Common School Fund can be found on the website referenced above. Reminder: districts must spend in the identified 222 400 function object accounts, an amount equal to the library aid they received within the fiscal year, as required by statute. 2003-2004 Budget Report Amendments Districts that officially amend their budget reports by school board action should also amend the PI 1504 Budget Report. This will ensure that the data used by the department in equalization aid estimates including the statutorily required July 1 aid estimate, uses the most accurate data available. Districts can amend their budget report data by entering the budget report program on the Internet and making the changes and clicking on the "Submit to DPI" button. Note that districts can now enter the reporting portal and view budget report data without a password. A password is required only when entering or amending budget report data. Revenue Limit Transfer of Service Information and Contacts The transfer of service website has been updated for 2004-2005 claims. Submission of in-state, out-of-state, and other government requests must be made during the month of June but before July 1, 2004. Submit all requests at one time. There is a separate TOS form available for special education students and for limited English proficient students. Additional instructions and the forms required to request such exemptions are available on the team's Transfer of Service website located on the left hand scan bar of the team's home page or at the following address: dpi.wi.us/sfs/transerv.html. Finally, districts are often unsure as to whom to contact regarding the completion of Part B of the TOS form. Therefore, the department has created a district contact page for the Transfer of Service program. Districts are asked to provide the name of the contact person for Transfer of Service information. This can be easily done by going to the Reporting Portal located at the School Finance Team web page. Navigate to your school district and click on "District Contacts." Complete the information. Other districts will then be able to view this contact page to determine your district's Transfer of Service contact. Upcoming Mailings and Important Dates
Please contact one of the following School Financial Services Team consultants should you have questions:
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Last updated on 2/25/2008 12:03:52 PM |
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State Superintendent of Public Instruction Tony Evers
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