Important: The following information applies only to schools and libraries that will be purchasing cell phone services from the new state Department of
Administration's (DOA) cell phone contract which will start July1, 2007. Applicants always have the option of submitting their own 470 and working directly with the cell phone provider of their choice, outside of the state contract.
Note: To purchase cell phone services from the new DOA cell phone contract:
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Background
The current state Department of Administration (DOA) cell phone contract expires on June 30, 2007. DOA will be bidding for a new cell contract to start July 1, 2007. However, this new or "replacement" contract will not be signed before the February 7, Form 471 filing deadline. Thus, to enable schools and libraries to purchase off the replacement cell contract, you must follow the SLD guidance on State Replacement Contracts, Scenario A. The information below follows the SLD guidance in this process. Under Scenario A, DOA must file the Form 470, which it has already done.
The funding commitment made under the new cell contract will be limited to the charges you are being billed under the current contract. DOA does not expect increases in costs in the new contract, but in the small chance there is a slight increase, the increase can be reflected in your 471 filed in subsequent years.
State Replacement Contract and the 471 Block 5
Complete the information requested on the 471, blocks 1-4, in the usual manner.
Following the SLD's State Replacement Contract process, below is the information to enter
in the 471 Block 5. (See also the Block 5 screen image below.)
Note: Some of the information listed below will be pre-populated if you apply online.
Form 471 Block 5 |
Information to Enter in Block 5 |
| 471 Block 5 Add New Funding Request - Search for Service Provider |
Be certain Telecommunications Service is selected. Then enter SPIN# 143999999
and click Search. |
| 471 Block 5 Add New Funding Request - Search Results for Service Provide |
Accept: State Replacement Contract |
| Item 11: Category of Service |
Be certain Telecommunications Service is checked. |
| Item 12: Form 470 Application Number (15 digits) |
Enter: 153990000609552 |
| Item 13: SPIN - Service Provider Identification Number (9 digits) |
Accept: 143999999 (pre-populated) |
| Item 14: Service Provider Name |
Accept: State Replacement Contract (pre-populated) |
| Item 15a: Funding Request is for non-contracted service |
Leave this blank |
| Item 15b: Contract Number (leave 15a blank) |
Enter: SRCRFP-3066 |
| Item 15c: Funding Request is covered under a master contract |
Check this box |
| Item 15d: Check this box if this Funding Request is a continuation of an FRN |
Leave this blank |
| Item 16: Billing Account Number (e.g., billed telephone number) |
Enter appropriate number(s) |
| Item 17: Allowable Vendor Selection/Contract Date (mm/dd/yyyy) (based on the DOA Form 470 filing) |
The date of 01/16/2007 will be pre-populated. (You cannot file the 471 before 01/16/07, which is 28 days after DOA posted the 470 cited in #12 above. Paper filers may leave this item blank.) |
| Item 18: Contract Award Date (mm/dd/yyyy) |
Enter: 07/01/2007 |
| Item 19a: Service Start Date (mm/dd/yyyy) |
Enter date. For most applicants this will be 07/01/2007 |
| Item 20a: Service End Date |
Leave this blank |
| Item 20b: Contract Expiration Date |
Enter: 06/30/2008 |
| Item 21: Description of This Service |
Give a short description of services.
There is no need to submit the contract, just list the cell contract Website*. If you still get a request from PIA for the contract, tell them to contact Bob Bocher at DPI. |
Item 22: Entity/Entities Receiving This Service |
Complete as directed |
| Item 23: Calculations |
The monthly charges you list are based on what you are paying now under the current contract.
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* http://vendornet.state.wi.us/vendornet/wais/bulldocs/1394_17.DOC
State Replacement Contract, Follow-up Actions
The actions listed below follow the SLD process for State Replacement Contracts.
After DOA signs the state replacement contract for cell services, you must manually mark-up your Funding Commitment Decision Letter (FCDL) making various changes as directed below. While this may appear to be somewhat complicated, it is really a straight-forward process. DPI will provide the documentation requested below after DOA signs the contract, which is expected to be in May or June 2007.
- On the FCDL you will request a SPIN change by replacing the service provider designation "State Replacement Contract" (from #14 above) with the name of the actual vendor who has been awarded the replacement cell contract. On your FCDL you must also make the changes below, if needed, to indicate:
- the appropriate Funding Request Number (FRN)
- the actual service provider name (attach appropriate page of the contract)
- the actual service provider's SPIN
- the DOA's Form 470 number which was filed for the replacement contract (i.e., 153990000609552)
- the contract award date (attach appropriate page of the contract)
- the service start date
- the service end date
- the replacement contract number
- the actual expiration date of the replacement contract (attach appropriate page of the contract)
- the effective date of the replacement contract.
- You must sign and date the marked-up page(s) of the FCDL. Return it by registered or express delivery to:
State Replacement Contracts
Schools and Libraries Division - Correspondence Unit
100 S. Jefferson Rd
P.O. Box 902,
Whippany, NJ 07981
- You will receive notice from the SLD when the SPIN change has been made.
- Once you receive the notice, you then submit a Form 486 using the replacement contract information.
- In subsequent program years when you file a Form 471, you will reference
the DOA's Form 470 application number (153990000609552) as the establishing Form 470 for this replacement contract for cell services.
Screen Image of Block 5, Items 12 - 20b
Let me know if you have any questions.
Bob Bocher, Technology Consultant
WI Dept. of Public Instruction
Division for Libraries, Technology, and Community Learning
125 S. Webster St. Madison WI 53707-7841
(608-266-2127, fax 608-266-2529)
robert.bocher@dpi.state.wi.us
DPI E-rate Website
January 9, 2007
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