WSLS Initial Load Checklist

Note: All links to "More" go to chapters in the WSLS User Manual. These documents are in MS Word.

Before District/School Begins Initial Load

District users of the WSLS and Delegated Authority Application get a Wisconsin User ID using WAMS (http://on.wisconsin.gov).
Superintendent appoints local WSLS/ISES Administrator using the Delegated Authority Web Application (http://dpi.wi.gov/lbstat/delauthapp.html)
WSLS/ISES Administrator provides WSLS access to district staff as appropriate using the Delegated Authority Application. (http://dpi.wi.gov/lbstat/delauthapp.html).
Authorized WSLS users set up district or school WSLS preferences (http://dpi.wi.gov/lbstat/wslsapp.html - Main Menu - District/School WSLS Preferences). [More]

District/School File Upload - Initial Load Checklist

Create student file from your student information system. [See Interface Specifications.]
Upload file in WSLS (Main Menu - File Upload). [More]
Check file status (optional) (Main Menu - Submission Status - File Upload & Mass Entry).[More]
Review file results and download result file(s) (Main Menu - Results - File Upload/Download & Mass Entry). [More]
Load results file containing assigned WSNs into your SIS.
Review/resolve students that had possible matches already in the WSLS by requesting an exit on identified match or assigning a new WSN if a match is not identified (Main Menu - Match Review - File Upload & Mass Entry). [More]
Request a file containing WSNs from the Match Review screen of new WSNs and/or completed exit confirmations (Main Menu - File Download Request). [More]
Check file status (optional) (Main Menu - Submission Status - File Upload & Mass Entry). [More]
Review file results and download result file(s) (Main Menu - Results - File Upload/Download & Mass Entry). [More]
Load results file containing assigned WSNs into your SIS.
Steps 7 through 10 will be repeated until all students on the Match Review screen are resolved.

District/School Mass Student Entry - Initial Load Checklist

Enter students into WSLS (Main Menu - Mass Student Entry). [More]
Click on Student List and review/update/edit your student data. [More]
Submit file containing students entered (from Mass Student Entry screen). [More]
Check file status (optional) (Main Menu - Submission Status - File Upload & Mass Entry). [More]
Review file results and download result file(s) (Main Menu - Results - File Upload/Download & Mass Entry). [More]
Load results file containing assigned WSNs into your student system.
Review/resolve students that had possible matches already in the WSLS by requesting an exit on identified match or assigning a new WSN if a match is not identified (Main Menu - Match Review - File Upload & Mass Entry). [More]
Request a file containing WSNs from the Match Review screen of new WSNs and/or completed exit confirmations (Main Menu - File Download Request). [More]
Check file status (optional) (Main Menu - Submission Status - File Upload & Mass Entry). [More]
Review file results and download result file(s) (Main Menu - Results - File Upload/Download & Mass Entry). [More]
Load results file containing assigned WSNs into your student system.
Steps 7 through 10 will be repeated until all students on the Match Review screen are resolved.

District/School Exit Confirmation Request Checklist

The WSN contacts for your school and district will receive daily emails with a count of the number of outstanding exit requests received by your school/district.
Review exit confirmation requests for your students from other schools (Main Menu - Exit Confirmation). [More]
Research student to determine if he/she is still attending your school.
If student is still attending your school, deny the exit request. [More]
If student has exited your school, enter the student's exit date and confirm the exit request. [More]
Repeat steps 2 through 5 until all exit requests have been resolved. (Note: users are not required to complete the list before exiting the screen however users are encouraged to keep current with their exit confirmation requests.)

District/School Initial Load Complete Checklist

All students in your School/District have been assigned WSNs (Main Menu - Results - File Upload/Download & Mass Entry). [More]
All possible matches have been resolved by requesting a new WSN or requesting an exit confirmation. (Main Menu - Match Review - File Upload & Mass Entry). [More]
All exit requests have been confirmed. If any exit requests are denied then you must go back to Match Review and review/resolve these students that had possible matches already in the WSLS by requesting an exit on another identified match or assigning a new WSN if a match is not identified (Main Menu - Match Review - File Upload & Mass Entry). [More]
Only after ALL students have been assigned a WSN, change the Initial Load Complete indicator on the WSLS Preferences to Y and save. If all Schools in the District are complete set All Schools 0000 to Y and save. The Initial Load Complete for all Schools in the District will automatically be changed to Y (Main Menu - District/School WSLS Preferences). [More]

Submit questions, comments, and suggestions about the WSLS or ISES to *dpistats@dpi.wi.gov or call 800-507-5744.

Submit questions regarding the ESEA Report Card Requirements to *dpieseadata@dpi.wi.gov.

For questions about this information, contact Jean E. Whitcomb (608) 266-2937

Last updated on 2/28/2008 7:39:42 AM