Individual Student Enrollment System (ISES): Important Dates

Closed ISES Collections

ISES Collection of 2010-11 3rd Friday of September, Child Count, & Coursework Completion and 2009-10 Year End & Discipline Records
WSLS & CD / CC / YE TASKS	DISCIPLINE TASKS	CWC TASKS	DATES
Race/Ethnicity Transistion, CD/CC/YE and Discipline Enhancements by DPI			February - July 2010
CD/CC/YE and Discipline Update for Vendors			February 23, 2010
Race / Ethnicity Update for Districts			May 10 - 14, 2010
		Coursework Completion System Design and Implementation	May - December 2010
		Coursework Completion System Training for Vendors	June TBD, 2010
KEY DATE: WSLS Enrollment All enrollment for 2009-10 should be in the WSLS. All exits for 2009-10 and transfers out for 2009-10 through June 30, 2010 should be complete. Pending exit confirmation requests and mass student entry, exit, & transfer requests should be complete.			8 AM July 1, 2010
WSLS Closed for Maintenance			July 1 - 12, 2010
3rd Friday of September, Child Count, & Year End (CD/CC/YE) Submission Period Begins	Discipline Submission Period Begins		August 2010
CD/CC/YE and Discipline Training Update for Districts			August 10 - 31, 2010
WSLS/ISES Help Desk, Technical Services, and Development Weekend Support	WSLS/ISES Help Desk, Technical Services, and Development Weekend Support		September 25 & 26, 2010
3rd Friday of September			September 17, 2010
KEY DATE: WSLS Enrollment All transfers for 2010-11 and new enrollment for 2010-11 through the 3rd Friday of September should be complete.			September 30, 2010
WSLS and ISES 3rd Friday of September, Child Count, and Year End Applications Closed for Creation of WSAS Roster File #1			4PM September 30 - October 1, 2010
	KEY DATE: Discipline Submission Period Ends Complete ISES Discipline data are due at DPI. All districts should be locked by this time.		October 11, 2010
	Discipline Review and Revision Period for Districts		October 11 - 25, 2010
	Discipline Review and Revision Close Date All districts should be locked. Data is considered final.		October 25, 2010
KEY DATE: 3rd Friday of September, Child Count, and Year End Submission Period Ends Complete ISES 3rd Friday of September, Child Count, and Year End data are due at DPI. All districts should be locked by this time.			8 AM October 28, 2010
Creation of WSAS Roster File #2			October 28, 2010
WSLS and ISES Applications Closed for Statewide Validation of 3rd Friday of September, Child Count, and Year End Records	Discipline Application Closed for Statewide Review		October 28 - November 5, 2010
Federal submission deadline for IDEA Exit data.	Federal submission deadline for IDEA Discipline data.		November 1, 2010
3rd Friday of September, Child Count, and Year End Review and Revision Period for Districts			November 8 - 30, 2010
ISES 3rd Friday of September, Child Count, and Year End Review and Revision Close Date All districts should be locked. Data is considered final.			December 1, 2010
Creation of Statewide ACCESS for ELLs Pre-ID File.			December 10, 2010
Creation of WSAS Roster File #3			December 17, 2010
Creation of Carl Perkins Grant Funding file.			December 2010
Creation of E-RATE file.			December 2010
Creation of Food and Nutrition Services Free and Reduced Lunch Eligibility file.			December 2010
Post Public Enrollment Files.			December 2010
Creation of Charter School Enrollment and Year End Outcomes			December 2010
Federal submission of Consolidated Sate Performance Report.	Federal submission of Consolidated Sate Performance Report.		January - February 2011
Federal submission of EDEN Data.	Federal submission of EDEN Data.		January - April 2011
		Coursework Completion Training for Districts	March 2011
		Coursework Completion Pilot	March 2011
		Coursework Completion Submission Period 1	March 14, 2011 - May 23, 2011
		Coursework Completion Submission Period 2	June 13, 2011 - August 31, 2011
		Required Compliance with SFSF, ARRA, and RttT requirements related to coursework completion, grade earned, and teacher - student link.	September 2011

ISES Collection of 2009-10 3rd Fri Sept, 2009-10 Child Count, 2008-09 Year End, and 2008-09 Discipline Records
WSLS & CD / CC / YE TASKS	DISCIPLINE TASKS	DATES
ISES Enhancements & Additions by DPI		February - July 2009
ISES Training Update for Vendors		February 27, 2009
ISES Training Update for Districts		August 18 - September 8, 2009
	Discipline Submission Period Begins	July 16, 2009
3rd Friday of September, Child Count, and Year End Submission Period Begins		July 16, 2009
WSLS/ISES Help Desk, Technical Services, and Development Weekend Support	WSLS/ISES Help Desk, Technical Services, and Development Weekend Support	September 26 & 27, 2009
KEY DATE: WSLS Enrollment All exits for 2008-09, transfers for 2009-10 and new enrollment for 2009-10 through the 3rd Friday of September should be complete.		4 PM September 30, 2009
	KEY DATE: Discipline Submission Period Ends Complete ISES Discipline data are due at DPI. All districts should be locked by this time.	4 PM September 30, 2009
WSLS and ISES 3rd Friday of September, Child Count, and Year End Applications Closed for Creation of WSAS Roster File #1		4PM September 30 - October 2, 2009
	Discipline Review and Revision Period for Districts	October 2-19, 2009
	ISES Discipline Review and Revision Close Date All districts should be locked. Data is considered final.	8 AM October 19, 2009
KEY DATE: 3rd Friday of September, Child Count, and Year End Submission Period Ends Complete ISES 3rd Friday of September, Child Count, and Year End data are due at DPI. All districts should be locked by this time.		8 AM October 19, 2009
Statewide Validation of 3rd Friday of September, Child Count, and Year End Records		October 19-21, 2009
WSLS and ISES 3rd Friday of September, Child Count, and Year End Applications Closed for Creation of AMAO Determinations and WSAS Roster File #2.		4PM October 30 - November 3, 2009
3rd Friday of September, Child Count, and Year End Review and Revision Period for Districts		October 22 - November 18, 2009 (3.5 weeks)
	Federal submission deadline for IDEA Discipline data.	November 1, 2009
Federal submission deadline for IDEA Exit data.		November 1, 2009
ISES 3rd Friday of September, Child Count, and Year End Review and Revision Close Date All districts should be locked. Data is considered final.		8 AM November 18, 2009
Creation of E-Rate File.		December 1, 2009
Creation of Food and Nutrition Services Free and Reduced Lunch Eligibility file.		December 1, 2009
Creation of Title Grants Funding file.		December 1, 2009
Creation of Statewide ACCESS for ELLs Pre-ID File.		December 10, 2009
Creation of WSAS Roster File #3		December 2009
Federal submission of EDEN Data.	Federal submission of EDEN Data.	January - April, 2010

ISES Collection of 2008-09 Count Dates (9/19 and 10/1), 2007-08 Year End, and 2007-08 Discipline Records
TASKS	DATES
ISES Finetuning & Additions by DPI Refine system. Expand system to include new data elements, changes in code sets and other data requirements, and new reports to reflect new uses. Expand and modify validations/reports.	February - September 2008
ISES Training Update for Vendors	March 25, 2008
ISES Training Update for Districts. See also ISES: Training and Technical Support.	TBD
Initial Count Date and Year End Submission Period Begins On-line data entry and/or batch data uploads of 2007-08 year end records and 2008-09 count date records should be completed during this Initial ISES Submission Period. Validate and edit district data as necessary addressing all district data errors and warnings.	July 7, 2008
Discipline Submission Period Begins On-line data entry and/or batch data uploads of 2007-08 discipline records should be completed during this submission period. Validate and edit district data as necessary addressing all district data errors and warnings.	July 15, 2008
October 1 Child Count for Students with Disabilities Submission Period Begins.	September 29, 2008
WSLS/ISES Help Desk, Technical Services, and Development Weekend Support	October 4 - 5, 2008
WSLS and ISES Count Date and Year End Applications Closed for Creation of WSAS Roster File #1 District data in WSLS should be as current as possible by this time. District data in ISES count date records should include current grade level placement and, if possible, other data. This file will be used for WSAS testing label shipment #1. The WSLS on-line application and the ISES Count Data & Year End on-line application will be temporarily unavailable during the generation of the roster file.	October 5, 2008, 4 PM (Sunday) - October 7, 2008
Initial Discipline Submission Period Ends Complete ISES Discipline data are due at DPI. All districts should be locked by this time.	October 6, 2008, 8 AM
Discipline Review and Revision Period for Districts ISES Discipline will remain open during this time and until October 24 to allow districts to review and finalize ISES Discipline data.	October 7-24, 2008
October 1 Child Count for Students with Disabilities Submission Due Date All districts must submit or acknowledge no changes between 9/19 and 10/1 for students with disabilities.	October 16, 2008, 8 AM
Discipline Due Date Final ISES Discipline data are due at DPI. Al districts should be locked by this time.	October 24, 2008, 8 AM
Initial Count Date and Year End Submission Period Ends Complete ISES Count Date and Year End data are due at DPI. All districts should be locked by this time.	October 27, 2008, 8 AM
Statewide Count Date and Year End Record Validation ISES Count Date and Year End on-line application and the WSLS on-line application will be closed for approximately one week for statewide validation.	October 27-30, 2008
WSLS and ISES Count Date and Year End Applications Closed for Creation of WSAS Roster File #2. This file will be used for WSAS testing label shipment #2. Label shipment #2 will not include students in label shipment #1. The WSLS and ISES Count Date & Year End on-line applications will be unavailable during creation of the roster file.	October 31, 2008
Count Date and Year End Review and Revision Period for Districts The statewide validation process will unlock previously locked districts if new errors are found. If your district is unlocked, then review your Info, Warning and Error Reports in ISES; see checklist beginning with step #4. Both locked and unlocked districts are strongly encouraged to preview draft progress and summary reports during this period. Correct remaining errors (DPI will unlock districts upon request), address any unacknowledged warnings, and lock and submit final district data.	November 3-24, 2008 (3 weeks)
Count Date and Year End Due Date Final ISES data are due at DPI, and the collection is closed. No corrections to 2007-08 year end records or 2008-09 count date records are accepted after this date.	November 24, 2008, 8 AM
Creation of WSAS Roster File #3 (Final File). This file will be used in the WSAS Record Editing System, for AYP, and to create final WSAS reports.	December 2008
Creation of Statewide ACCESS for ELLs Pre-ID File. The statewide ACCESS Pre-ID file will be used by MetriTech for Pre-ID purposes. District ACCESS Pre-ID files will not be accepted.	December 12, 2008

ISES Collection of 2007-08 Count Date, 2006-07 Year End, and 2006-07 Discipline Records
TASKS	DATES
ISES Finetuning & Additions by DPI Refine system. Expand system to include new data elements, changes in code sets and other data requirements, and new reports to reflect new uses. Expand and modify validations/reports. Pilot changes for fall 2008.	February - August 2007
ISES Training Update for Vendors	March 23, 2007
ISES Training Update for Districts. See also ISES: Training and Technical Support.	August 23 - September 13, 2007
Initial Count Date and Year End Submission Period for Districts On-line data entry and/or batch data uploads of 2006-07 year end records and 2007-08 count date records should be completed during this Initial ISES Submission Period. Validate and edit district data as necessary addressing all district data errors and warnings. WSN/ISES students, schools, and enrollment dates for reporting period must match. All districts should be locked prior to the end of the Initial Submission Period.	August 21 - November 7, 2007, 8 AM
Discipline Submission Period for Districts On-line data entry and/or batch data uploads of 2006-07 discipline records should be completed during this submission period. Validate and edit district data as necessary addressing all district data errors and warnings. WSN/ISES students, schools, and enrollment dates for reporting period must match. All districts should be locked prior to the end of the submission period.	September 4, 2007 - October 15, 2007 8 AM
Creation of WSAS Roster File #1. District data in WSLS should be as current as possible by this time. District data in ISES count date records should include current grade level placement and, if possible, other data. This file will be used for WSAS testing label shipment #1.	October 1, 2007, 4 PM
Discipline Due Date Final ISES discipline data are due at DPI. All districts should be locked by this time.	October 15, 2007, 8 AM
Creation of WSAS Roster File #2. This file will be used for WSAS testing label shipment #2. Label shipment #2 will not include students in label shipment #1.	October 29, 2007, 4 PM
Initial Count Date and Year End Submission Period Ends Complete ISES count date and year end data are due at DPI. All districts should be locked by this time.	November 7, 2007, 8 AM
Creation of Statewide ACCESS for ELLs Pre-ID File. The statewide ACCESS Pre-ID file will be used by MetriTech for Pre-ID purposes if a District ACCESS Pre-ID file was not received by this date or if district files are received in an unusable format.	November 7, 2007
Statewide Count Date and Year End Record Validation ISES Count Date and Year End Collections will be closed for approximately one week for statewide validation.	November 7-12, 2007
Count Date and Year End Review and Revision Period for Districts The statewide validation process will unlock previously locked districts if new errors are found. If your district is unlocked, then review your Info, Warning and Error Reports in ISES; see checklist beginning with step #4. Both locked and unlocked districts are strongly encouraged to preview draft progress and summary reports during this period. Correct remaining errors (DPI will unlock districts upon request), address any unacknowledged warnings, and lock and submit final district data.	November 12 - November 26, 2007, 4 PM (2 weeks)
Count Date and Year End Lock Down Final ISES data are due at DPI, and the collection is closed. No corrections to 2006-07 year end records or 2007-08 count date records are accepted after this date.	November 26, 2007, 4 PM
Creation of WSAS Roster File #3 (Final File). This file will be used in the WSAS Record Editing System, for AYP, and to create final WSAS reports.	December 2007 - after final ISES lock down

Collection of 2005-06 Year End and 2006-07 Count Date Records
TASKS	DATES
Finetuning & ISES Additions by DPI Refine system. Expand system to include new data elements, changes in code sets and other data requirements, and new reports to reflect new uses. Expand and modify validations/reports. Pilot changes for fall 2007.	June - August 2006
ISES Training Update for Vendors	March 28, 2006
ISES Training Update for Districts	August 14-30, 2006
Initial ISES Submission Period for Districts On-line data entry and/or batch data uploads of 2005-06 year end records and 2006-07 count date records should be completed during this Initial ISES Submission Period. Validate and edit district data as necessary addressing all district data errors and warnings. WSN/ISES students, schools, and enrollment dates for reporting period must match. All districts should be locked prior to the end of the Initial Submission Period.	September 5, 2006- October 31, 2006, 8 AM
Creation of WSAS Roster File #1. District data in WSLS should be as current as possible by this time. District data in ISES count date records should include current grade level placement and, if possible, other data. This file will be used for WSAS testing label shipment #1. Districts will also use ISES data for ACCESS for ELLs pre-ID purposes in early October.	October 2, 2006, 4 PM
Statewide ISES Validation ISES will be closed for approximately one week for statewide validation.	October 31 - November 7, 2006
Creation of WSAS Roster File #2. This file will be used for WSAS testing label shipment #2. Label shipment #2 will not include students in label shipment #1.	October 31, 2006, 8 AM
Review and Revision Period for Districts The statewide validation process will unlock previously locked districts if new errors are found. If your district is unlocked, then review your Info, Warning and Error Reports in ISES; see checklist beginning with step #4. Both locked and unlocked districts are strongly encouraged to preview draft progress and summary reports during this period. Correct remaining errors (DPI will unlock districts upon request), address any unacknowledged warnings, and lock and submit final district data.	November 7 - November 22, 2006, 4 PM (2 weeks)
ISES Lock Down Final ISES data are due at DPI, and the collection is closed. No corrections to 2005-06 year end records or 2006-07 count date records are accepted after this date.	November 22, 2006, 4 PM
Creation of WSAS Roster File #3 (Final File). This file will be used in the WSAS Record Editing System, for AYP, and to create final WSAS reports.	December 2006 - after final ISES lock down

Collection of 2004-05 Year End and 2005-06 Count Date Records
TASKS	DATES
Finetuning & Fall 2005 ISES Enhancements Refine system. Expand Phase 1 collection to include required data for attendance and WSAS roster. Expand and modify validations/reports. Pilot Phase 3 changes.	April - August 2005
ISES Training Update for Vendors	July 7, 2005
ISES Training Update for Districts This training will focus on the ISES fall 2005 collection.	August 2005
Fall 2005 Load of ISES Data On-line data entry and/or batch data uploads of 2004-05 year end records and 2005-06 count date records should be completed during this Initial ISES Submission Period. WSN/ISES students, schools, and enrollment dates for reporting period must match.	September 2005- February 20, 2006, 4 PM
Creation of WSAS Roster File #1. WSLS should be as current as possible by this time. ISES should include current grade level placement and, if possible, other data. This file will be used for WSAS testing label shipment #1.	October 3, 2005, 8 AM
Creation of WSAS Roster File #2. This file will be used for WSAS testing label shipment #2. Label shipment #2 will not include students in label shipment #1.	October 31, 2005, 8 AM
Creation of WSAS Roster File #3 (Final File). This file will be used in the WSAS Record Editing System, for AYP, and to create final WSAS reports.	Dec 19, 2005, 4 PM
Statewide ISES Validation ISES will be closed for approximately one week for statewide validation.	February 20-27, 2006
Review and Revision Period for Districts Resolve WSN/ISES discrepancies caused by sequence or timing of WSLS exits, updates, enrollments. Review prelimary summaries and correct errors.	February 27 - March 13, 2006, 4 PM (2 weeks)
Lock Down ISES Fall 2005 Final ISES data due at DPI	March 13, 2006

Collection of 2003-04 Year End and 2004-05 Count Date Records
TASKS	DATES
ISES Design & Development Phase xml/csv, manual, screens, reports	May '04 - January '05
Initial Assignment of WSNs Statewide	Summer '04
Processing of Exits, Updates, New Enrollments Full implementation of WSN Locator System (WSLS)	July '04 - (ongoing)
Vendor Certification ISES pilot batch processing	December '04 - (ongoing)
Training of Schools/Districts in Use of ISES Most ISES training will occur during February.	February '05
Fall 2004 Load of ISES Data On-line data entry and/or batch data uploads of 2003-04 year end records and 2004-05 count date records. WSN/ISES students, schools, and enrollment dates for reporting period must match. All data must be received from all districts and schools by the end of this period for statewide data validation purposes.	March 18 - April 29, 2005 July 18, 2005, 8 AM
Review and Revision Period for Districts ISES Fall 2004 Resolve WSN/ISES discrepancies caused by sequence or timing of WSLS exits, updates, enrollments. Review prelimary summaries and correct errors.	May '05 July 25-Aug 8, 2005, 8 AM
Lock Down ISES Fall 2004 Review and revision must be completed to meet multiple deadlines. 2003-04 year end records and 2004-05 count date records will be considered final on this date and will be used for public reporting and other purposes.	May '05 August 8, 2005, 8 AM

See also:
ISES Important Dates (Open/Future Collection)
ISES Web Application
WSLS Web Application

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Submit questions, comments, and suggestions about the WSLS or ISES to dpistats@dpi.wi.gov or call 800-507-5744.

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Last updated on 10/3/2011 8:08:53 AM