Proposed Changes for 2007-2008 PI-1202 Fall Staff Reporting

Application Deadline: December 15, 2007

Position/Assignment Table

PI-1202 Data Definitions and Instructions

Link to 2007-2008 PI-1202 Fall Staff Application Login

Letter (without Passwords) sent to Districts

Have questions, need help, Go to the

Recommendation

We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warning between hiring agencies.

Software/Application Changes

File Structures/Layouts:

STAFF - 2 fields being added

This file contains information for each individual employed or contracted by the reporting (hiring) agency.

The record is 199 bytes long. For specific information for valid fields entry, see the 'Validation Criteria for Staff & Assignment Files' topic in the PI-1202 Data Definitions and Instructions.

	Data Type	Start Position	Length	Format
Filler	spaces	1	1
Social Security Number	numeric	2	9
Filler	space	11	1
Hiring LEA Number	numeric	12	4
Last Name	alphanumeric	16	20
First Name	alphanumeric	36	16
Gender	alpha	52	1
Race Code	alpha	53	1
Year of Birth	numeric	54	4
Highest Degree	numeric	58	2
School Year	numeric	60	4
Filler	spaces	64	4
Local Years Experience	numeric	68	3	99v9
Total Years Experience	numeric	71	3	99v9
Contract Salary	numeric	74	6
Contract Fringe Benefits	numeric	80	6
Generation	alphanumeric	86	10
Filler	spaces	96	4
Former Last Name	alphanumeric	100	20
Middle Initial or Name	alphanumeric	120	20
Contract Days	numeric	140	3
File Number	numeric	143	7
Local Use	alphanumeric	150	50

File Number is a new field for 2007-08 and is not required this year, but will be required for all licensed positions in 2008-09.

Local Use is a new field; an optional field available for districts to include local codes, etc., that will assist them in submitting and reviewing data.

ASSIGNMENT - 3 fields are being added

This file contains all the assignment information for each individual employed or contracted by the reporting (hiring) agency. It should contain one record for each reportable activity a person is assigned. Position codes are designed to cover all employees of education agencies and assignment codes for all activities that need to be reported.

The record is 266 bytes long. For specific information for valid fields entry, see the 'Validation Criteria for Staff & Assignment Files' topic in the PI-1202 Data Definitions and Instructions.

Note that 'Grade Levels' is an array of 22 2-byte fields. Beginning in position 43, store two characters for each grade for which this assignment is performed, i.e., 020305.

	Data Type	Start Position	Length	Format
Filler	spaces	1	1
Social Security Number	numeric	2	9
Working LEA Number	numeric	11	4
Filler	spaces	15	3
Position Code	numeric	18	2
Assignment Code	numeric	20	4
Hiring LEA Number	numeric	24	4
FTE (percentage)	numeric	28	3	999
Filler	alphanumeric	31	2
Bilingual Program	alpha	33	1
Working School Number	numeric	34	4
Long Term Sub	alpha	38	1
Filler	spaces	39	1
Contracted Assignment	alpha	40	1
Contracted Agency (previously a filler field)	alpha	41	1
Filler	spaces	42	1
Grade Levels	alphanumeric	43	44
School Year	numeric	87	4
Filler to fixed length	spaces	91	26
Contracted Agency Site	alphanumeric	117	50
Local Use	alphanumeric	167	100

Contracted Agency: Required, Y, if Yes , N, if No. Default will be set to No. Should be answered yes if the assignment being performed is done by an individual that is not an employee of the hiring LEA but is employed by a private agency contracted to provide direct services to students. Examples: a 4-year-old kindergarten teacher hired by a community/private pre-school, head start program, or daycare on behalf of a public school district or a teacher teaching in a partnership school as authorized under Wisconsin Statutes 118.153(3)(c)(2) for Milwaukee Public Schools. In both examples the students are reported as public school students in Wisconsin Student Number Locator System (WSLS) and Individual Student Enrollment System (ISES). If this field is reported with a Y, Contracted Agency Site will be required to be completed.

Contracted Agency Site: This field is required when Contracted Agency is answered Y (yes). The hiring LEA is to report where the individual is providing the service; examples would be the name of the day care facility, Head Start location, private school, or partnership school, etc.

Local Use: This is an optional field and can be used for submitting the title of individuals reported as 99/0000, Professional in non-educational related role with no further description/assignment.

Contracted Assignment (Individual): Required, Y, if Yes, N, if No, default set to No. Yes is only valid in this field if the contract is with an individual, not employee of the hiring LEA, to provide services related to position/assignment combinations of 59/0888, 59/0886, 63/0888, 63/0885, 75/1000, or 75/8000 or the Hiring LEA is the Wisconsin Department of Corrections or Wisconsin Department of Health and Family Services. Any other characters will produce an error.

Position-Assignment Code Combinations Deleted

Position-Assignment Code Combinations New

Position-Assignment Code Combinations Revised Descriptions

Validation Routines.

Validation routines have been strengthened.

Gender: Field can no longer be blank; must be F or M.

Race/Ethnicity Code: Field can no longer be blank; must be A, B, H, I, or W.

Year of Birth: Field can no longer be blank. School Year minus Birth Year must be <= 99 and >= 15.

Teachers teaching in grades 7 and 8, regardless of the school type, need to be reported as subject specific. They can not be reported as 53/0050 (Elementary All Subjects).

FTE: Is not valid for position/assignments 43/0000, 97/9883, 98/9077, or 98/9078.

Upcoming Features:

A report providing list of individuals submitted with Yes in the field for Contracted Assignment or Contracted Agency. These individuals are not employees of the hiring LEA.

Calendar for Reporting

November 2 - Letters containing passwords will be sent to District Administrators
November 6 - Application will be opened.
October - Application will be opened.
December - 15th - Data is due at DPI

Overview: Steps to take to complete the PI-1202.

1. Review instructions and changes.
2. Update/Complete District Contact Info.
3. Upload or Create Staff Records (part of Upload or Create Records).
4. Upload or Create Assignment Records (part of Upload or Create Records).
5. Review errors from the four Error Reports (Reports Menu); make corrections directly in Staff & Assignment Lists or correct in local system and do another File Upload.

   Staff Assignment Errors
   Staff Conflict Errors
   Staff Without Assignments
   Staff Without Experience

6. Validate Data (after corrections are made).
7. Review the Reports Requiring Approval (Reports Menu). When you are in the specific report, and if the data is correct, select (click in) the approval box.
   • Draft Administrative Salary Report
   • Draft Staff Report by Position, Ethnic Group and Gender
   • Schools - No Teacher Position #53 as Staff
8. Lock and Submit

Previous years for PI-1202 Fall Staff Reporting pages

Link to the 2003-2004 PI-1202 Fall Staff Reporting Information Page
Link to the 2004-2005 PI-1202 Fall Staff Reporting Proposed Changes Page
Link to the 2005-2006 PI-1202 Fall Staff Reporting Proposed Changes Page
Link to the 2006-2007 PI-1202 Fall Staff Reporting Proposed Changes Page

For questions about this information, contact Barbara B. Ballweg (608) 266-1730

Last updated on 2/28/2008 7:56:19 AM